Job Description

Manager of Purchasing

The Manager of Purchasing is responsible for managing the enterprise strategy, staffing, operations of Purchasing team and across Stanford Medicine (SHC, SMCH, SMTV hospitals, SMP and PCHA regional clinics and ambulatory surgery centers). This position supports standardized Purchasing function activities for goods and services including the creation, monitoring and maintenance of reporting and control methods for effective completion of all purchasing activities. This position ensures compliance with all departmental policies and procedures as well as State and Federal regulations. This individual will report to the Director of Purchasing and Receiving and will be instrumental in establishing and maintaining policies and procedures to ensure both superior functionality and adequate controls.

The role is responsible for:

• Timely and accurate execution and follow-up of purchasing transactions;
• Ensuring timely and accurate invoice exception management;
• Overseeing the development of special requisitions and purchase requests across the enterprise;
• Ensuring policies and procedures are established related to purchasing transactions;
• Managing the item returns process in partnership with Dock Services;
• Focusing on customer service and employee engagement.

Locations Stanford Health Care

What you will do

• Performs managerial functions including interviewing, selecting, and overseeing training for new staff; by hearing and resolving employee grievances including determination of the need for, and when necessary, initiating disciplinary action in order to ensure adequate and competent staffing.
• Consults with Supply Chain leaders and internal stakeholders in the development and review of service level agreements.
• Establishes and ensures purchase requests align with service level agreements.
• Develops and monitors learning objectives for staff.
• Works with category management team to ensure contract compliance and category management targets are being met for purchases made by team.
• Measures staff performance according to HR policy.
• Ensures coordination across ERP systems supporting SHC, SMCH, SMTV, SBC, SMP and PCHA.
• Ensures full utilization of GHX My Exchange eCommerce platform to Manage orders, and partners with Dock Services to achieve timely resolution and reconciliation of exceptions.
• Monitors Purchasing key operational indicators and financial reports to ensure compliance with budgets and standards.
• Manages the preparation of Purchasing procedures and participates in the development of standards relative to procurement activities, as well as monitors and directs procedures for greater effectiveness and economy.
• Monitors key operational indicators, including financial reports to ensure department compliance with budgets and performance targets.
• Participates in ensuring Purchasing's services meet hospitals' requirements, patient care needs are met, and acts as the primary liaison for expediting shipments as required.
• Provides ongoing coaching and mentoring to staff, including timely performance evaluations, disciplinary action, and hiring/termination requirements.
• Represents Purchasing's interests to organizational departments and external organizations as well as assists in establishing relationships required to carry out purchasing activities among the various contributing organizations. Maintains continuous liaison with organizational departments, monitoring all Purchasing activities.
• Serves as Purchasing lead on emergency purchase needs, including disaster response and contingency planning.

Education Qualifications

• Bachelor's degree in a work-related field/discipline from an accredited college or university.

Experience Qualifications

• Seven (7) years of progressively responsible and directly related work experience in purchasing.
• Minimum three (3) years experience leading/managing other employees.

Required Knowledge, Skills and Abilities

• Ability to communicate complex purchasing concepts in simple form to cross-functional departments or teams.
• Ability to manage complex projects and resources (people, costs, and time) across multiple departments.
• Ability to mediate and resolve complex problems and issues.
• Ability to provide leadership and influence others.
• Ability to strategize, plan and implement change.
• Knowledge and ability to direct a staff in integrating information technology services with the work requirements and deliverables of the unit.
• Knowledge and understanding of goals and the interdependencies of functional departments and groups (in health care industry).
• Ability to navigate within and be comfortable with ambiguity.

Preferred Knowledge, Skills and Abilities

• Purchasing Certification (CPSM, ASCM, other)

These principles apply to ALL employees: SHC Commitment to Providing an Exceptional Patient & Family Experience Stanford Health Care sets a high standard for delivering value and an exceptional experience for our patients and families. Candidates for employment and existing employees must adopt and execute C-I-CARE standards for all of patients, families and towards each other. C-I-CARE is the foundation of Stanford's patient-experience and represents a framework for patient-centered interactions. Simply put, we do what it takes to enable and empower patients and families to focus on health, healing and recovery. You will do this by executing against our three experience pillars, from the patient and family's perspective:

• Know Me: Anticipate my needs and status to deliver effective care
• Show Me the Way: Guide and prompt my actions to arrive at better outcomes and better health
• Coordinate for Me: Own the complexity of my care through coordination

Equal Opportunity Employer Stanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, SHC does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity and/or expression, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements.

Base Pay Scale: Generally starting at $62.75 - $83.16 per hour

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. This pay scale is not a promise of a particular wage.

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