Office Administrative Assistant Dallas, TX 75230 Overview Salary Range $50,000.00 Salary/year Position Type Full Time Category Admin - Clerical Description Location: Dallas, TX Salary: Starting at $50,000/year The Office Administrative Assistant supports daily office operations, executive administrative needs, and supports HR Team functions. This role serves as a front-facing representative of the Corporate Office while also assisting the executive leadership and HR team. The ideal candidate is organized, proactive, and adaptable, with the ability to manage competing priorities in a fast-paced environment. Job Duties Office & Executive Support Greet visitors and serve as the front-facing representative of the Corporate Office Maintain cleanliness and organization of breakrooms and common areas Order and manage office, breakroom, and facility-related supplies Sort incoming mail, deliver packages, and process outgoing mail pick-ups Coordinate with corporate office vendors and service providers Support building maintenance and general facility needs Prepare, send, and manage documents using DocuSign Process executive expense reports accurately and timely Provide ad hoc administrative and project support to executive leadership (e.g., holiday gifts, special initiatives) Order and coordinate lunches and catering for meetings and events Arrange business travel, including flights, accommodations, and transportation Support on-site and off-site meetings and events Coordinate meetings, calendars, and logistics Human Resources Support Cold-source candidates using LinkedIn, job boards, and other recruiting platforms Support career fairs and recruitment-related events Step in to assist during periods of high requisition volume Support Home Office employee engagement and wellness events Order, pack, and assemble company-wide engagement materials Conduct Paycom audits and assist with HRIS data accuracy Support shadowing, contractor onboarding, and new-hire onboarding Assist with Open Enrollment preparation and employee support Perform additional HR administrative duties as needed Qualifications Experience Bachelor's degree required (Human Resources, Business Administration, or related field preferred) 13 years of administrative, HR, or office support experience preferred Strong organizational skills with attention to detail Excellent interpersonal, written, and verbal communication skills Ability to handle confidential and sensitive information professionally Proficiency in Microsoft Office; experience with HRIS systems (e.g., Paycom) is a plus Knowledge, Skills and Abilities Requirements: Professional in appearance and actions Logical and Critical thinking skills Customer-focused with excellent written, listening and verbal communication skills Infatuation with learning new technologies and systems Detail oriented, professional attitude, reliable Ability to follow or provide verbal & written instructions with sufficient grammar and spelling skills to avoid mistakes or misinterpretations Interpersonal skills to support customer service, functional, and teammate support needs Able to communicate effectively in English, both verbally and in writing Mathematical and/or analytical ability for basic to intermediate problem solving Specialty knowledge of systems relating to job function Knowledge of state and federal regulations for this position; general understanding of HIPAA guidelines Supervisory Responsibilities: This position has no supervisory responsibilities.
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