Job Description

Bookkeeper Position

The Bookkeeper will report to the Controller and provide bookkeeping, billing, purchasing, and administrative support to support the Finance Department in maintaining accurate and complete financial records.

Essential Functions of the Job:

1. Tracks, monitors, and processes purchase orders, vendor invoices, and daily receipts utilizing Financial Edge NXT, spreadsheets, and databases;
2. Troubleshoots and resolves purchasing matters related to invoices, supplies, etc.;
3. Receives and records cash, checks, and vouchers into Financial Edge NXT, assigning each to an appropriate account;
4. Produces reports, such as vendor activity; deposit transactions; balance sheets, income statements, and totals by account; copier usage, and postage meter; etc.;
5. Reconciles or notes and reports any differences found in figures, postings, and reports in Financial Edge NXT, spreadsheets, and databases;
6. Performs simple reconciliations for items such as deposits, agency contributions, etc.;
7. Maintains designated office equipment and arranges for service when needed;
8. Completes tax-exempt paperwork, etc.;
9. Collects and tracks W-9s from appropriate vendors;
10. Prepares and distributes year-end 1099s;
11. Inputs various journal entries;
12. Utilizes financial software (Financial Edge NXT) to support the job's functions;
13. Communicates with internal and external parties on financial requests;
14. Maintains and resolves any issues in our filing systems in an accurate and timely manner;
15. Manages Hartford office petty cash; and
16. Other duties as assigned by the Controller or Chief Financial Officer.

Requirements:

• High School Diploma required.
• Completed college coursework in bookkeeping, accounting, business, or related field preferred;
• Professional licenses or certifications in bookkeeping or accounting desirable.

Experience:

• Minimum three (3) years related experience within a general accounting/office support function.
• Minimum two (2) years' related experience within the nonprofit sector.

Schedule:

• This is a regular full-time, benefit-eligible position. The work schedule and hours will be defined by the direct supervisor. Due to the nature of the work, some weekend and evening hours may be required.

Key Competencies:

• Seeks to cultivate and develop professional working relationships with key stakeholders, i.e., staff, volunteers, interns, etc.;
• Demonstrated skill in understanding others;
• Engages in (or commits to) personal and professional development;
• Demonstrates a willingness to examine one's assumptions and attitudes;
• Maintains productive work relationships while considering multiple perspectives;
• Demonstrates awareness of one's and others' defined identities and their relevance in the workplace; and
• Experience resolving conflicts effectively.

Skills:

• Attention to Detail: Strong attention to detail and ability to troubleshoot;
• Collaboration: Enlists active participation of others to solve problems;
• Confidentiality: Demonstrated ability to maintain confidentiality of sensitive and proprietary business information;
• Customer Focus: Builds effective relationships with customers, identifies customer expectations, tries to see issues from their point of view; offers practical solutions to concerns;
• Emotional Intelligence: Recognizes and values different ideas of others; Empathetically and respectfully accepts these differences and works cooperatively and sincerely to optimize contributions of all individuals;
• Ethics & Integrity: Makes decisions and conducts oneself consistently with the organization's mission; respects all individuals in the work environment;
• Mission-driven: Understands programs and services offered by YWCA Hartford Region;
• Personal Accountability: Accepts responsibility for own actions, including failure; Embraces experiences as learning opportunities and not chances to blame;
• Problem Solving: Gathers and analyzes information, identifies goals, explores and selects solutions, implements an action plan, and evaluates results; Ability to de-escalate crises with professionalism and sound judgement;
• Quality Assurance: Demonstrated ability to produce accurate and timely processing of detailed accounting transactions;
• Service: Passion, integrity, positive attitude, mission-driven and self-directed;
• Technical Skills: Possesses the knowledge and abilities necessary to perform required job elements to established standards;
• Time Management: Allocates time efficiently to the most important issues and knows what not to spend time on; completes work in a timely manner; Demonstrated ability to manage multiple and changing work assignments and priorities effectively; and
• Work Relationships: Builds productive relationships in the workplace to achieve goals.

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